The primary mission of the Records Retention Division is to safeguard, preserve and house the records of the Southern Ute Indian Tribe for future reference and documentation.
The staff at the Records Division works closely with Tribal Council, the Recording Secretaries and other departments including the Growth Fund to ensure all minutes and resolutions are retained for safeguarding and future reference. The Records room contains a high security, climate controlled vault where sensitive and historical information is stored. A complete list of inventoried items exists within the division.
Records Retention provides services to Tribal Members, Permanent Fund, Growth Fund, tribal committees, and commissions. The Records Retention division is currently transitioning to an Electronic Management System. The goal of this transition is to make searching for records and documents easier for tribal departments and members. Through this transition the Tribe will implement the first retention policy approved by Tribal Council since the division’s inception.
The following are some of the services provided by the Records Retention Division: